Also, we have found that this is a good time of the year to assess where we are. And our giving is one of those important areas to keep track of. So we’ve attached your record of giving to (church name) for this year so far. This is not a request for money and we’re not billing you for anything. It’s just our copy of what your giving has been so far this year so you can compare it to your records.
By sending this out with several weeks still left in the year, everyone gets a chance to work out any differences between our records and your records now, rather than waiting until next year when everyone is under the strain of tax preparation.
And yes, we will still be sending you a giving record for all of (this year) at the beginning of (next year).
So take a look at your banking records, compare it to this record, then call (contact name and info) if your record doesn’t match ours. We’ll get to work on making it right for you.
Thanks again for your faithfulness in giving,
(Pastor’s name and signature)
Snail Mail, Not Email
I highly recommend sending this notice old-school. By the post office. Snail mail, not email.
There’s something about the physical paper in their hand that gives this letter the feeling of importance that it deserves.
It makes the “thank you” feel as sincere as it actually is, and it makes it far more likely that the letter will actually be opened and read by the recipient.
Encouraging Good Stewardship
We don’t do ministry for the money – at least we shouldn’t.
But this simple step is a good way to make sure our financial obligations get met, our church members get thanked, and our church records stay up to date.
Any time we can do all of that so simply and easily, we should take full advantage of it.
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